Expert Invoice Processing Services, Outsource Invoice Processing

Invoice Processing Services

Definition: An invoice is an itemized list of shipped goods that specifies prices and terms of sale.
- Types of Invoices:
  - Purchase Order Invoice
  - Non-Purchase Order Invoice
Importance of Effective Supervision:
- Essential to prevent late payments or lost invoices.
- Critical for both small-scale and large-scale businesses to maintain business rating and customer satisfaction.

Prevalence of Paper Invoices:
- Many businesses still struggle with processing large volumes of paper invoices in a timely manner.
Need for Digitization:
- As businesses aim for operational efficiency, digitization is becoming increasingly important.
- Traditional paper formats still dominate accounts payable processes.
Complexity of Manual Processing:
- Manual invoice processing is tedious and error-prone; a single mistake can invalidate the entire process.
- Frustration from repetitive tasks can lead to decreased productivity.

Outsourcing Advantages:
- Frees up resources and productive time.
- Provides access to skilled teams that streamline revenue-generating processes.
- SPGS is a leading choice for outsourcing invoice processing services in India.
Enhanced Business Operations:
- Timely and precise invoice management improves operational efficiency.
- SPGS offers world-class services at competitive prices.

Capabilities:
- Our team handles large volumes of paper invoices, providing customized and accurate solutions promptly.
- We process various invoice types, including vouchers and purchase orders.
Service Components:
- Document Indexing
- Invoice Matching with Purchase Orders
- Scanned Invoice Auditing and Reconciliation
- Manual or Automated Data Entry
- Data Validation (code, value, etc.)
- Extensive Report Generation
- Transaction Logging
- Data Extraction from Header or Line Items
- Creating Purchase Order Receipts and E-Invoice Receipts
Industry Experience:
- Serving various sectors such as real estate, medical, finance, education, engineering, and logistics for over 15 years.

Invoice Acquisition:
- Clients upload invoices to a secure cloud or send via email.
- SPGS verifies data accuracy upon receipt.
Invoice Processing:
- Our experts review invoices for precision and completeness.
- Invoices are categorized based on volume and complexity for efficient processing.
- Stringent quality assurance checks ensure high data accuracy.
Final Output Delivery:
- Processed invoices are delivered in the client’s preferred format via secure channels.

Data Quality:
- Customized services meeting strategic goals without compromising turnaround time or accuracy.
- Adherence to high data quality standards ensures reliable output.
Experienced Team:
- Highly skilled professionals adept at managing large volumes of files efficiently.
- Innovative problem-solving to meet client requirements.
Domain Expertise:
- Specialized teams for engineering and non-engineering projects to ensure maximum client satisfaction.
Data Security:
- ISO 27001 certified, with stringent data security measures in place.
- Regular monitoring of software and hardware to protect data integrity.
- NDA contracts signed for confidentiality.
Up-to-Date Technology:
- Utilization of advanced technology for faster, more accurate invoice processing.
- Commitment to delivering results within stipulated time frames.

SPGS’s Reputation:
- A renowned firm providing exceptional quality invoice processing services tailored to your budget.
Outsourcing Benefits:
- Partnering with SPGS enhances your company’s business efficiency and growth potential.